Vendor Instructions & Logistics

Location & Layout

The festival will take place on 500 North between 200 and 300 West and on the public plaza near the Marmalade Branch of the Salt Lake City Library. The layout of the festival is shown below. Link to high-resolution layout map.

Check in

Upon arrival, check in at the CapHill HQ1 near the center of the festival. We will confirm your assigned space and help you locate it on the festival grounds.

Operations

  • All spaces are 10x10 except for those designated for trucks/trailers. The festival provides the designated physical space only.

  • Vendors are responsible for bringing their own canopies, tables, chairs, displays, water, power, etc., and for maintaining a safe environment in their designated space (see Safety section below!).

  • For your convenience, a blank copy of the standard vendor agreement is available here for reference.

Check out

When you are ready to leave, visit HQ1 again so we can have a volunteer assist you and make sure your vehicle can leave in a way that is both safe for you and for festival-goers. Thank you for your participation!

Schedule

  • 9:00 AM to 10:30 AM – Vendors arrive and set up. Visit CapHill HQ1 to check in when you arrive.

    • Vendors not operating out of a truck/trailer may park in the church parking lot at 225 W 500 N.

    • All vehicles must be parked by 10:30 AM. No new vehicles will be allowed into the festival area after this time.

  • 11:00 AM – Scheduled festival start time

  • 4:00 PM – Vehicles will be permitted to leave the festival area with a safety escort. Visit CapHill HQ1 when you are ready to check out.

    • Food trucks and other prepared food vendors are encouraged to stay through dinner until festival end.

  • 8:00 PM – Scheduled festival end time. All vehicles must vacate by 9 PM.

Sales tax

Please ensure you collect the correct tax rate for your sales. The Tax Commission will provide instructions on how to remit sales tax for your sales at the event.

The current tax rate for Salt Lake City is as follows:

  • Merchandise 8.45%

  • Prepared Food (for immediate consumption; “restaurant”) 9.45%

  • Food (not for immediate consumption; “grocery”) 3.00%

  • Admissions 8.45%

If you are unsure whether your food sales are subject to the full tax rate or the reduced “grocery” rate, use the Utah State Tax Commission’s interactive food tax tool.

Safety

Vehicles

  • Have your vehicle parked by no later than 10:30 AM. No new vehicles will be allowed into the festival area after 10:30 AM. Parking information is listed above.

  • During festival hours, do not operate any vehicle on the grounds without a safety escort from the festival team. When you are prepared to check out and leave, please come to HQ1, and we will be happy to assist you.

Tents and membranes

  • Securing the structures is the responsibility of the owner/operator.

  • All tents and membrane structures must be properly secured in case of wind (40 mph basic wind speed and 90 mph 3-second gust). NO STAKES ARE ALLOWED.

  • If you don’t have commercially produced weights, you can use a 5-gallon bucket filled with water or sand to get approximately 40 lbs of weight at each corner, or you might find other DIY options online, e.g., https://www.google.com/search?q=diy+canopy+weight

Food safety

  • Prepared Food Vendors must comply with Salt Lake County Health Department permitting and food safety requirements

Food trucks/trailers

  • Trucks must review and adhere to the county health department’s critical requirement (click here).

  • A current fire inspection is required for every food truck or trailer

  • Propane cylinders shall be stored at least 5 feet from the truck/trailer

  • Fuel tanks shall be stored securely

  • Please help us make sure we maintain the necessary clearance around your truck at all times

    • Minimum 10 feed clearance from buildings and other trucks/trailers

    • 20 foot wide fire lane